Last updated: May 20, 2026
Privacy Policy
EquiAudit LLC (“EquiAudit,” “we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and share information in connection with our healthcare AI equity auditing consultancy services.
1. Introduction
This policy applies to our interactions with hospital networks, health insurers, AI vendors, and visitors to our website. As a US-based consultancy, we operate under high standards of data integrity and transparency, especially given the sensitive nature of healthcare AI auditing.
This page informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service and the choices you have associated with that data including any content, functionality and services offered on or through the Service.
When accessing the Service, we will learn certain information about you, both automatically and through voluntary actions you may take during your visit. We use your data to provide and improve the Service. Please read the Privacy Policy carefully before you start to use the Service. By using the Service, or by clicking to accept or agree to the Terms and Conditions when this option is made available to you, you accept and agree to the collection and use of information in accordance with this policy. Unless otherwise defined in this Privacy Policy, terms used in this Privacy Policy have the same meanings as in our Terms and Conditions, accessible from www.equiaudit.com. If you do not want to agree to the Privacy Policy, you must not access or use the Service.
2. Information We Collect
We collect professional contact details (names, emails, job titles), business organizational data, and technical metadata required for auditing AI models. While we generally process de-identified data for audits, we may collect information you provide directly via inquiries or discovery calls.
Personal Data
While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you (“Personal Data”). Personally identifiable information may include, but is not limited to: first name, last name, email address, phone number, business name, and website URL.
We may use your Personal Data to contact you with periodic newsletters, blog posts, articles, videos, marketing or promotional materials, and other information that may be of interest to you. You may opt out of receiving any, or all, of these communications from us by following the unsubscribe link or instructions provided in any email we send.
3. How We Use Information
We use your information to perform equity audits, communicate findings, provide geographic intelligence profiles, and improve our proprietary auditing methodologies. We also use contact info to manage discovery call bookings and client relationships. If you do not provide us with certain types of information, we may not be able to provide our products or services to you at full capacity.
EquiAudit LLC uses the collected data for various purposes: To provide and maintain our Service, to send communications requested by you, to answer inquiries and provide advice about existing new services, and to notify you about changes to our Service.
4. Legal Basis for Processing
Our processing is based on contractual necessity (delivering agreed audits), legitimate interests (improving healthcare equity), and compliance with legal obligations such as the EU AI Act and CMS non-discrimination requirements where applicable.
If you are from the European Economic Area (EEA), EquiAudit LLC legal basis for collecting and using the personal information described in this Privacy Policy depends on the Personal Data we collect and the specific context in which we collect it.
5. Data Sharing and Subprocessors
We do not sell your data. We share information with trusted subprocessors who assist in professional services (cloud storage, project management, communication tools). Under our IV&V framework, we may share de-identified results with authorized regulatory bodies if specifically requested by the client.
6. International Data Transfers
While EquiAudit is US-based, we serve international clients. When transferring data across borders, we implement Standard Contractual Clauses or other approved mechanisms to ensure data protection standards remain consistent with the original jurisdiction.
Your information, including Personal Data, may be transferred to and maintained on computers located outside of your state, province, or country where the data protection laws may differ than those from your jurisdiction.
7. Data Security
We employ commercially reasonable methods to ensure the security of the information you provide to us and the information we collect automatically. This includes using standard security protocols and working only with reputable third-party vendors.
We employ administrative, technical, and physical safeguards. This includes encryption of data at rest and in transit, strict access controls for auditing personnel, and regular security audits of our internal systems to protect de-identified healthcare datasets.
8. Disclosure of Data
As a general rule, we do not sell, rent, lease or otherwise transfer any information collected whether automatically or through your voluntary action. We may disclose your personal information to our subsidiaries, affiliates, and third party service providers specifically for the purpose of operating our Service.
Business Transaction
If EquiAudit LLC is involved in a merger, acquisition or asset sale, your Personal Data may be transferred. We will provide notice before your Personal Data is transferred and becomes subject to a different Privacy Policy.
9. Data Retention
We retain information as long as necessary to fulfill the auditing purposes described, typically the duration of the engagement plus a standard period for regulatory audit-trail maintenance or as required by law.
EquiAudit LLC will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy, including for purposes of satisfying any legal, accounting or reporting requirements.
10. Service Providers
We may employ third party companies and individuals to facilitate our Service (“Service Providers”), to provide the Service on our behalf, to perform Service-related services or to assist us in analyzing summary statistics regarding how our Service is used including but not limited to assessing the number of visitors to the different areas of the Service, what information is of most and least interest, determining technical design specifications, and identifying system performance or problem areas. The information we collect is used for statistical data and will not include personal information. We use this data to improve our Service and our service offerings. To the extent that you voluntarily provide personal information to us, our systems will associate the automatically collected information with your personal information.
Third party service providers have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
Analytics
We may use third-party Service Providers to monitor and analyze the use of our Service.
Google Analytics: Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Service. This data is shared with other Google services. Google may use the collected data to contextualize and personalize the ads of its own advertising network.You can opt-out of having made your activity on the Service available to Google Analytics by installing the Google Analytics opt-out browser add-on. The add-on prevents the Google Analytics JavaScript (ga.js, analytics.js, and dc.js) from sharing information with Google Analytics about visits activity.For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page: HTTPS://POLICIES.GOOGLE.COM/PRIVACY?HL=EN
11. "Do Not Track" Signals
We do not support Do Not Track (“DNT”). Do Not Track is a preference you can set in your web browser to inform websites that you do not want to be tracked. You can enable or disable Do Not Track by visiting the Preferences or Settings page of your web browser.
12. GDPR Data Rights
If you are a resident of the European Economic Area (EEA), you have certain data protection rights under the General Data Protection Regulation. EquiAudit LLC aims to take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Data.
In certain circumstances, you have the following data protection rights: The right to access, update or delete information; the right of rectification; the right to object; the right of restriction; the right to data portability; and the right to withdraw consent.
13. Links to Other Sites
Our Service may contain links to other sites (such as social media sites) that are not operated by us. If you click on a third party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit.
We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.
14. Your Rights
Depending on your location, you may have rights to access, correct, or delete your professional information. You can also object to processing or request data portability. Contact us to exercise these rights.
15. Cookies and Analytics
Our website uses essential cookies for operation and basic analytics to understand professional engagement with our equity intelligence resources. You can manage cookie preferences via your browser settings.
16. Communications
We may send you professional updates or our Substack newsletter, 'The Equity Audit', if you have opted in. You can unsubscribe from promotional emails at any time using the provided link.
17. Children’s Privacy
Our Service does not address anyone under the age of 18 (“Children”).
We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are under the age of 18, do not use or provide any information to this Service or on or through any of its features, make purchases through the Service, use any of the interactive or public comment features of this Service or provide any information about yourself to us, including your name, address, telephone number, email address, or any screen name or user name you may use. If you are a parent or guardian and you are aware that your child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.
18. Changes to This Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. You are advised to review this Privacy Policy periodically for any changes.
If you would like to: access, correct, amend or delete any personal information we have about you, contact us at info@equiaudit.com.
19. Professional Services Disclaimer
The information, assessments, reports, and content provided by EquiAudit LLC through this Service and through any engagement with EquiAudit LLC are independent professional assessments based on the evidence reviewed at the time of engagement. They do not constitute legal advice, medical advice, regulatory compliance certification, or a guarantee of any particular outcome.
EquiAudit LLC's assessments reflect the evidence available and documented at the time of assessment. They are not valid indefinitely and should be reviewed when material changes occur to the AI system under assessment, the deployment environment, or applicable regulatory frameworks.
Deployment decisions and all associated risks, including risks arising from the deployment of AI systems assessed by EquiAudit LLC, remain the sole responsibility of the commissioning organisation. EquiAudit LLC does not make deployment decisions on behalf of any organisation and does not assume liability for decisions made in reliance on its assessments.
To the fullest extent permitted by applicable law, EquiAudit LLC's liability in respect of any engagement, assessment, or report is limited to the fees paid by the commissioning organisation for that specific engagement.
Nothing on this website or in any EquiAudit LLC communication constitutes an offer to provide legal, medical, financial, or regulatory compliance services.
20. Contact Us
The Service welcomes your questions or comments regarding the Privacy Policy: info@equiaudit.com. Any complaint of breach of privacy may be made via email. We will treat your requests or complaints confidentially and strive to respond within 10 business days.